Emailing Judges Using The Email Wizard
You may need to email judges during you competition, to inform them judging for a round has started, or to remind them to finish judging entries. To see how follow these steps.
STEP 1: View Your Competitions
STEP 1: View Your Competitions
- From your OpenWater Dashboard, find and click the Competitions tab on the left side navigation bar
STEP 2: Manage Your Competition
- After clicking on the Competitions tab, look to the right to find the list of available competitions
- Click "Manage"
STEP 3: Access Email Wizard
- Under the Tools drop down menu, click Email Wizard.
STEP 4: Select an Email Blast type
- Click Edit next to the judge email blast you wish to send.
- Select the group of judges you would like to email. This selection acts as a filter and will dictate the type of judge that will receive your email. Example: Selecting "Judges who have never logged in" will only email those users that are both judges and have never logged in.
STEP 5: Create Your Email Content
- Click Email Template tab
- Complete the Subject and Message sections with your email content
- The From Name, From Address, and To Address will default to the settings configured under SYSTEM SETTINGS >> Club Information if left blank.
- Use Insert Variable to personalize the Subject or Message.
- Click Save and Preview.
STEP 6: Preview, Check Recipients and Send The Emails
- On the next screen, you can preview what the email will look like to the recipient. You can download the matches to excel to verify the recipient list. Email yourself a test by clicking Email Me Preview. To send the message right away, click Send Now. If you would like to schedule the email blast to be sent at a future date, click Schedule.
