Emailing Entrants Using The Email Wizard

OpenWater provides a convenient way to send blast emails to entrants through our Email Wizard feature. Some examples of email blasts include sending reminder emails to applicants with incomplete submissions, and notifying winners and non-winners.

STEP 1: View Your Competitions

  • From your OpenWater Dashboard, find and click the Competitions tab on the left side navigation bar

STEP 2: Manage Your Competition

  • After clicking on the Competitions tab, look to the right to find the list of available competition
  • Click "Manage"

STEP 3: Access Email Wizard

  • Under the Tools drop down menu, click Email Wizard.
  • Click Edit next to the entrant email blast you wish to send.
    - OR -
  • Click Create New Email Blast to create a new email

STEP 4: Edit Email Template

  • Click Email Template tab
  • Complete the Subject and Message sections with your email content
  • The From Name, From Address, and To Address will default to the settings configured under SYSTEM SETTINGS >> Club Information if left blank.
  • Use Insert Variable to personalize the Subject or Message.
  • Click Save and Preview.

STEP 5: Preview and Schedule or Send Your Email

  • On the next screen, you can preview what the email may look like to a typical entrant. You can download the matches to excel to verify the recipient list. Email yourself a test by clicking Email Me Preview. To send the message right away, click Send Now. If you would like to schedule the email blast to be sent at a future date, click Schedule.