Bulk Assign Entries to Judges, or Judge Teams

You can assign entries in bulk to a judge or judge team. This will save you a lot of time if you have a large number of entries ready for judging.

Important note for District-level admins: Make sure you are in the Regional competition for assigning entries in the district round. You can access them by clicking DASHBOARD >> "Manage" next to either of the competitions marked "Regional" (see here).

STEP 1: View Your Competitions

From your OpenWater Dashboard, find and click the Competitions tab on the left side navigation bar

STEP 2: Manage Your Judges

After clicking on the Competitions tab, look to the right to find the list of available competitions
Click "Judges"

STEP 3: View Bulk Assignments

Click the "Bulk Assignment" button

STEP 4: Create a New Assignment Rule

Click "Add Assignment Rule"

EXAMPLE 1: Name the New Rule

Add a descriptive name for the new assignment rule
(Optional) You can also add a verbose description of what the rule does
Click Save to apply changes.

EXAMPLE 1: Configure the Assignment Rule

Select "Ensure each Entry is reviewed by a # of Judges"
Put "2" in the following field so that 2 judges will be assigned to each entry
Select "Match All Entries" so that this will apply to all entries
To the right of "Judges", click "Select" to choose which judges to utilize for the rule

EXAMPLE 1: Select Judges

To the right of "Judges" click "Select"
Select which judges you wish to apply this rule to

Note: you will need to have previously added judges to the round
Click "Select Checked"
Click "Save"

EXAMPLE 2: Name the New Rule

Add a descriptive name for the new assignment rule
(Optional) You can also add a verbose description of what the rule does
Click Save to apply changes.

EXAMPLE 2: Configure the Assignment Rule

Select "Assign Entries to a Certain Judge"
Leave the # field blank, so that all entries fitting the criteria will be assigned to the selected judges
Select "Filter by Conditions"
To the right of "Conditions" click "Select" to configure the conditions

EXAMPLE 2: Configure Conditions

To the right of "Conditions" click "Select" to configure the conditions
Configure the conditions so entries are filtered by "is not" AAF Membership Status
Click "Save"

EXAMPLE 2: Select Judges

To the right of "Judges" click "Select"
Select which judges you wish to apply this rule to

Note: you will need to have previously added judges to the round
Click "Select Checked"
Click "Save"

STEP 5: Apply Rules

Check the rules you want to enable.
Click "Apply Selected Rules Now" to perform all assignments according to the created rules.
Alternatively, you can click "Make One-time Assignment" to configure the rule that will not be saved in the list and so will only be applied once after you configure it.